TOWN OF HILLSBORO BEACH

REGULAR TOWN COMMISSION MEETING NOVEMBER 14 , 2006

9:30 A.M.

MINUTES

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1.         Call to Order and Roll Call.

Mayor Sussman called the meeting to order at 9:30 AM. Commission members present: Mayor Howard ‘Chuck’ Sussman, Vice Mayor Larry B. Fink, Commissioner Lee Bennett, Commissioner Dan Dodge who arrived during the discussion of the Bocce Ball court bid award, and Commissioner Alan J. Polin.  Also present were Acting Town Attorney Jamie A. Cole, Police Chief Felix Brugnoni, and approximately 50 members of the public.

2.         Approval of Minutes

2.1 to 2.3         Special Meeting of October 24^th, 2006 and October 31^st, 2006 and the Regular       Meeting of November 3^rd, 2006.

Vice Mayor Fink moved, seconded by Commissioner Polin and approved unanimously, with Commissioner Dodge absent that the minutes as amended be approved.

At this time, the Consideration of the Bocce Ball Court Bid Award was taken out of order and Commissioner Dodge arrived at the meeting.  The agenda items for these minutes are in the order of the Agenda, although some items were taken out of order.

3.         Building / Zoning / Code Enforcement .....................................................   Mayor Sussman

3.1       Building Department Report for June, July and August 2006.

Mayor Sussman stated that permits were being processed routinely and there was no delay in the issuance of permits.

3.2       Approval of Conceptual Plans for 973 Hillsboro Mile – Robelen

Mayor Sussman indicated that the information was included in the Commission package.

Mr. Robelen stated that he was one of the property owner’s and he reviewed with the Commission the status of the approved plan and the changes to those approved plans, which included utilization of the existing home, making the home smaller, utilization of the existing vegetation on the site, and that the existing swimming pool is a non-conforming use and we will only be modifying the pool under article 11 of your Code, and we have provided a survey of the location of the swimming pool.

The Mayor asked Mr. Keller if he had reviewed the plans and Mr. Keller indicated that he had not reviewed the plans.

Mayor Sussman indicated that we have a couple of issues, including the front set back, and the side set back.

Mr. Robelen indicated that the side set back conforms to the required set back, however the pool does not but that this is an existing non-conforming use of the property.

Mr. Keller stated that our practice has been to try and make them build it to code, and there are some exceptions, but we try to make them conform to current code.

Mayor Sussman stated that we should let Mr. Keller review this and it can come back to us in proper form.

Commissioner Polin asked the Attorney’s office to review the request.

3.3       Approval of Fence and Wall – Sea Club.

Commissioner Bennett advised the Commission that he is an owner of the Sea Club and would not be participating in the discussion and would be abstaining from a vote on the matter.

Mayor Sussman indicated that we have copies of the fence, but not the location or the height of the fence.  A representative of the Sea Club indicated that we are removing an existing fence and replacing it with a new fence.  Mayor Sussman asked some questions as to the location of the fence and types of fence being replaced.  The Sea Club representative indicated that it is for the pool replacement.

There was some discussion about the type, location, spacing and height of the fence.

Vice Mayor Fink moved, seconded by Commissioner Dodge and approved unanimously, with Commissioner Bennett abstaining since he is an owner in the Sea Club, the fence and wall for the Sea Club subject to Mayor Sussman approving the final plans and specifications.

Commissioner Polin moved, seconded by Commissioner Dodge and approved unanimously to have the new Town Manager and Town Attorney review the process for the submittal of site development plans that require Town Commission approval.

3.4 Approval of Wall and Fence – Wu Residence

            An individual reviewed the plans for the Wu Residence, most of which was inaudible.  A representative for the Wus indicated what he was asked to provide.  Mr. Keller stated that he has not seen the site plan.  Mayor Sussman stated that this is incomplete documentation.

            The item was not considered by the Commission and it was referred back to Mr. Keller for review.

3.5       Code Enforcement Report for September and October 2006

Mr. Jay Quier Code Enforcement Officer with Broward County, indicated that we still have four properties in violation, 901, 961, and I checked to see if they have been served with the notice of violation, and we still have 989 and the LeBaron.  The notice permits the Town to proceed to the Special Master, and I will have to coordinate that with the Town Clerk and I will check to see if the notices have been served.  The Commission discussed the fact that there were approximately 30 original violations, and most have complied voluntarily, and of the approximately eight citations issued, there are only four remaining that are proceeding to the Special Master.

3.6       Beach Inspection and Debris Report.

Mr. Jay Quier advised that the Police Department indicated that the ATV’s were working satisfactorily, and that there is a lot of construction debris in the seaweed and on the beach and that I will stop by the construction sites to advise the contractor’s about cleaning up the beach and I have prepared a short notice to be put in the Water Bills and will provide a copy of that to Marilyn at the front desk to insert into the next Water Bill that goes out to residents.

4.         Sanitation/Fire/Human Resources/Legislative/Insurance .....................  Commissioner Polin

4.1 Sanitation Report for September and October 2006.

Commissioner Polin presented the report – he indicated that he had concern about the scales that were not working a majority of the year, and whether the scales are now being read and submitted to the Town Manager.  Commissioner Polin indicated that the rates are changing and he reviewed the new rates with the Commission.

A representative from Waste Management indicated that you have 2 or three years left on your current agreement and that agreement provides for two rate adjustments annually, one if for the tipping fee that the County charges and the other is for the cost of living adjustment, both of which occur on October 1^st.  Other than that, he would be required to come before the Commission for any other rate adjustments.

Commissioner Polin asked about an invoice from Waste Management for approximately $20,000.00 and the representative indicated that he would review that and get back to the Commission.

Commissioner Polin asked what we could do to keep the weigh scales operational.  The representative from Waste Management did not have any ideas that would solve the problem.  Commissioner Polin asked if there are any other municipalities that have this kind of operation, and the representative from Waste Management indicated that this is the only one.

The Commission had a discussion about the maintenance of the weigh scales and talked briefly about some revisions to the maintenance program to keep the scales working properly.  The Commission also reviewed some of the history behind the scale program in Hillsboro Beach.  The Commission would like staff to discuss with the manufacturer the recommended maintenance program for the scales.

The Commission discussed the disposal of hazardous waste legally, and Commissioner Bennett asked if there was a disposal location in the Town that residents could bring their paint cans, batteries etc. to, for proper disposal.  The Commission discussed the current disposal site on Powerline Road.

4.2 Waste Management Rates for FY 2007

4.3 Recycling Presentation

The representative from Waste Management and he indicated that single family homes use a two bin system, where residents put paper products in one bin and all other ridge material in the other bin, such as tin cans, milk cartons, etc.  In multi-family, there a couple of programs available, and all use sortable bin systems.

The Commission discussed the pros and cons of the recycling programs and came to the conclusion that the current system is probably the best that is available for the Town.

A survey was requested from condo associations for input. Waste Management is to report back to the Town Commission with a cost/benefit analysis.

4.4 Fire Department Report for September and October 2006.

            Commissioner Polin presented the Fire Report

4.5 Introduction of Deerfield Beach Acting Fire Chief Tony Stravino.

            There was no discussion of this item.

5.         Finance .............................................................................................   Commissioner Dodge

5.1 Opening of Letters of Interest for Investment Management Services

Commissioner Dodge reviewed the Investment Management Services proposals. We received two proposals.  Mayor Sussman wanted to review the SBA pool rates of return for the next meeting.  The Commission wanted to invite each of the proposers to the next Commission Meeting to review their proposals.

5.2 Appeal of Past Due Water Bill Charges

5.2.1 Brian Swette - $15,026.00

5.2.2 Robert Brown - $811.75

Commissioner Dodge asked if either of the two individuals are present today, and there was no response, but both indicate that they never received a water bill and I would suggest that we put this on hold until some more research can be done.  There is some question as to the meter readings. 

The Commission had a discussion regarding hiring Mr. Wayne Begin for the short term at a good rate to assist the Town with the finance function.

The Commission also discussed whether to out-source the treasury/finance function or to bring in an individual in-house to handle these functions.  The Commission decided to wait until the new Town Manager and Town Attorney are on board to obtain the benefit of their expertise in this area.

Commissioner Bennett moved, seconded by Commissioner Dodge to hire Mr. Wayne  Begin at a rate of $25.00 per hour up to $3,000.00 to handle the finance function for the next three to four weeks.

Commissioner Dodge advised that he has met with the auditor from Keefe, McCullough and wants to coordinate a meeting with Wayne Begin to discuss where we are with our finance function, and then have the auditor at the next Town meeting to review where we are and will give us an opportunity to have a third party provide us an opinion of Mr. Denman’s work.

6.         Beaches and Erosion ................................................................................  Vice-Mayor Fink

6.1 Erosion Status Report

Commissioner Dodge reported on the beach erosion permits.

6.2 Presentation on Sea Turtle Nesting and Lighting – Florida Wildlife Service  (This item was taken out of order)

A representative from Broward County asked the Commission to adopt a beach lighting management ordinance in accordance with the County Comprehensive Plan.  It’s important because this is the most important nesting area in all of Broward County for the three species of Sea Turtles. He indicated that the last inspection that was done approximately two years ago we noticed approximately twenty-five violations if this ordinance would have been in place, but it’s important to note that we have very good voluntary compliance in this Town.

The Commission discussed the problems with the lower light levels, such as in parking lots, stairways, and from the interior of your home and the Commission expressed concern that if you must significantly lower the light from your home, that may seriously affect your property value.

The Commission discussed ways to help lower the light levels without enacting an ordinance, such as voluntary compliance, using the Town’s new ATV’s on the beach and identify those properties where there are problems to obtain voluntary compliance.  The Commission discussed a public meeting on the beach one night to review the problem, and prepare a brochure for the residents that indicate cost effective ways to help with the problem.  The Commission wanted to be sensitive to potential liability due to lights being turned off and someone falling down.

6.3       Approval of Invoice – Coastal Systems, International

Motion made by Vice Mayor Fink, seconded by Mayor Sussman to pay the invoices.  Motion passed four to one with Commissioner Polin dissenting.

Commissioner Polin questioned some of the line items on the invoice itself and Vice Mayor Fink was going to check into the items and insure they are consistent with their proposal and once approved by Vice Mayor Fink the bill would be paid.

7.         Water and Transportation ................................................................  Commissioner Bennett

7.1       Engineering Report on Water Plant – CH2MHill – Grethe McLauthlin.

See 7.3 below

7.2       Selection of Water Superintendent Candidates.

See 7.3 below.

7.3       Water Plant Inspection Report  (This item was taken out of order)

Ms. Grethe McLaughlin stated that they were tasked by the Town to do a review of the Water Treatment Plant and the Storage Facility, and we divided this up into three parts, a review of the major equipment on the plant side, the equipment on the re-pump side and the storage facility and an overview of the operation and maintenance.  Considering the age of the plant, it is in ok condition, I have to give a lot of credit to the operators who keep the plant in operating condition, the health department who was out there, found no issues with the finished water quality.

Commissioner Bennett asked what the issues were.

Ms. McLaughlin indicated some corrosion however due to the age of the plant the facility is in ok condition.  She stated that the filter media has never been changed.

Mayor Sussman indicated that the filter media is changed however, he does not remember how often that is changed.

Ms. McLaughlin stated that we do see a need for re-hab to the wells and some cleaning for some of the equipment, some of which will need to be out of service for two or three days.  The pump station located here at Town Hall seem to be operating ok, but there is no telemetry between here and the operators and we have some questions from a hydraulic standpoint, but we have not looked at that issue.  The hydrocloride system is not operating and the operators are doing that manually and that needs to be fixed.  The Mayor indicated that there is a probe that is not operating and once we get the new operator on board that can be handled.  Ms. McLaughlin noted from a health and safety standpoint as well as an operation and maintenance standpoint, we observed that there is some improvement that needs to be done to the chemical storage and flouride loading system, signs needs to be installed and there is not a safety plan available at the plant.  The lime silo seems to be in good condition and we would like to take a look at the filters a little more closely.  You will be getting a written report on all of this.  Well number 2, which was abanded some time ago, we cannot tell if it was plugged correctly.  Ms. McLaughlin concluded her remarks by saying that the plant is operating correctly based on its age and condition and in our report, you will be getting some recommendations for operation and maintenance, along with recommendations for capital improvements.

The Commission discussed the cost of a master plan for the plant and the line distribution system.  Ms. McLaughlin stated that a master plan usually contains a population and demand section, a water supply section, and then a discussion on the water plant, evaluate the transmission and distribution system, storage capacity and lastly we would develop cost estimates that would roll into a capital improvement plan, in five-year increments up to 15-20 years.  I do not know where you are with a rate study, but that could be developed for the Town also.

The Commission asked whether Ms. Mclaughlin was pre-interviewing the candidates for the water plant position.  Ms. McLaughlin indicated she had been asked to do that, but they would have some issues with screening the applicants, since there is some potential liability in doing that.  Mayor Sussman asked Ms. McLaughlin to interview the applicants, do the pre-screening, etc. and be ready to review that with the Commission at our meeting next Monday.  Ms. McLaughlin indicated that would be a challenge but she would do her best.

The report and the master plan concepts would be available for the regular agenda for December.

7.4       Water Department Activities for October 2006.

7.5       Shuttle Service Report for October 2006.

Mayor Sussman asked if anyone knew of the status of the new Bus for the Town.

8.         Police Department ......................................................................................  Mayor Sussman

8.1       Police Department Report for September 2006.

Chief Brugnoni detailed two events that had transpired.  The first was for the month of October where the US Marshall’s affected an arrest for a fugitive for a double homicide in California. Other than that, there was nothing unusual.  One other item of a serious nature, deals with an administrative investigation, based on a citizen complaint, and I have been speaking with Council and to investigate this complaint we believe that this investigation should be handled by an outside investigator, and the cost of this should be in the range of $3,000.00-$3,500.00.  I do not know where this will go, but I will need those monies to do the investigation.

Vice Mayor Fink moved and seconded by Commissioner Bennett to authorize $3,000.00 in investigative funds to hire an outside investigator, and to declare the investigator as a sole source provider.

8.2       Bouy Maintenance Agreement (This item was taken out of order)

Mr. David Foster of American Underwriter Contractor’s indicated that the Town installed the existing Buoys in 1992 and 25% per year is the average maintenance cost, but you have had a number of hurricanes, but you have averaged $8,500.00 per year as maintenance based on the last four and one-half years.  We have proposed that every six months for $1,600.00 we inspect the Buoys and replace anything that needs replacing, while we are in the field, before the Buoys go missing.  There are thirty Buoys.  Commissioner Polin indicated that he asked Mr. Mearns whether our insurance would cover the Buoys, he indicated that the answer was yes, and Commissioner Polin asked that we make a claim to our insurance to re-cover some of the funds that can be used to offset the cost of replacement.

Mayor Sussman asked how many Buoys need to be replaced.  Chief Brugnoni indicated that we replaced 24 Buoys.

Commissioner Polin moved that we make a claim to the insurance carrier or to FEMA to recover any funds that may be available due to these damaged Buoys.  The motion was seconded by Vice Mayor Fink and approved unanimously.

Mayor Sussman asked the Town Attorney if the Town could authorize this expenditure in light of the Town’s requirement for sealed bids.

Mr. Cole indicated that for a $1,600.00 job it could be awarded, however if you exceed the $3,000.00 threshold, the project would need to be bid.

Mr. Foster indicated that this does not include the cost of any material replacement required.

Mr. Cole indicated that you could award the job for $1,600.00 and go ahead and bid the project for any future work.  He indicated that you would award the job for an amount not to exceed $3,000.00.

Vice Mayor Fink moved, seconded by Mayor Sussman to award a contract to provide maintenance on the Buoys now for an amount not to exceed $3,000.00 to American Underwater Contractor’s.

Mayor Sussman indicated that the Town will put this project out to Bid to award at a future Town Commission Meeting.

8.3       Town Hall/Water Plant Security.  (This item was taken out of order)

Mr. Holifield indicated that there are three cameras at the water plant two of which do not work and there is a tape recorder that does not work, and the suggestion is to fix the two that do not work, put in a 4 channel digital recorder, so you have the option of adding another camera if you wanted to, and it has been mentioned to move the recorder to the laboratory, which is an option that is listed on the proposal, and the other option is to have remote site monitoring, which means if you have internet access at the water plant with a static IP address, you could log in from the Police station and see the action at the water plant, and we could set up a system where there is a buzzer where the police would be notified if with the buzzer if there was motion at the plant, since the camera’s begin recording when there is motion detected.

Commissioner Bennett asked if the camera is of the quality that it would pick up a license plate.

Mr. Holifield indicated that the camera would not pick up the license plate.

Commissioner Dodge asked if a camera could be installed that could read the license plate,

Mayor Sussman asked the cost of replacing the broken camera with one that can read the license plate.

Mr. Holifield stated that could be done, and that the cost is around $600.00, and that the camera would need to be positioned such that the camera would have more of a zoom lens that could read the license plate.

Commissioner Bennett moved, seconded by Vice Mayor Fink and passed unanimously that Alarm-Tech Security Systems be declared as a sole source vendor, and that the Town purchase a four channel digital recorder with network capabilities, a 320 gigabyte hard drive, move the recorder from the office to the lab, replace the cameras that do not work, purchase a camera that is capable of reading license plates, raise the post at the water plant based on the November 13^th, 2006 letter with an additional $100.00 for raising the post.

Mayor Sussman indicated that the Town will also need to get a quote from Dell for a new computer.

Mayor Sussman asked if there are any camera’s at Town Hall, or inside the Community Room.

Chief Brugnoni stated that he would like to move the cameras at the police station, and add a camera at the Bocce Ball Court, add a camera at the entrance to Town Hall at the window, add one for the south alley, and a panic alarm for Town Hall.

Commissioner Bennett moved seconded by Vice Mayor Fink to add two camera’s to the quote and approved unanimously.

The Commission asked about the fire at the LeBaron, and the Chief indicated that unlicensed contractor was working inside an apartment and hit the fire system.

9.         Administration ...........................................................................................  Mayor Sussman

9.1 Approval of Town Manager Contract.  (This item was taken out of order)

Mayor Sussman indicated that the new Town Manager is with us today and has to leave shortly to attend a Commission meeting with her current employer.  There were a number of changes to the proposed Contract, which are included in the Contract for consideration at today’s meeting.

            Moved by Commissioner Dodge seconded by Commissioner Polin that the revised contract for services with the Town Manager was approved unanimously.

9.2 Appointment of Interim Town Manager

            Mayor Sussman indicated that the law firm we have representing the Town currently had two suggestions and one of the individuals is not available, and the one that is available is someone who we have worked with in the past, Jim Ward who worked on our beach renourishment project and is well experienced and we really must have a Town Manager until our new Town Manager arrives.  Commissioner Bennett asked whether having an interim is required at this time.  Mr. Cole advised that he recommends that the Commission bring on someone during this interim period.

            Mr. Ward stated that he has been in this business for the last 26 years primarily in the private sector, had my own company and sold that company to a larger company in the mid 90’s, prepared the feasibility study for the incorporation for the City of Weston, and was the interim Manager for approximately 8 or 9 months, until the City hired it’s permanent Manager, and did that for the Town of Southwest Ranches also, and for the City of Key Biscayne for a little bit of time when they were in transition.  My expertise is in financial matters, primarily in the area of special assessments, and also working for developers in developing new communities in the State since 1980.

            Commissioner Dodge asked the cost of handling this project.

            Mr. Ward indicated that for the time period involved, whatever the Commission felt appropriate would be acceptable.

            Mayor Sussman indicated that Mr. Mearns salary was $76,500.00 and break that up on a weekly basis, would that be acceptable.

            Mr. Ward indicated that would be acceptable.

            Commission Polin asked Mr. Ward if he would be available on a full time basis?

            Mr. Ward indicated that other than a few commitments, primarily on Friday he would be available, and that he is always available by cell phone, 24/7 or by e-mail.

            Commissioner Bennett asked Mr. Ward if he is working with any contractors/developers currently working in the Town of Hillsboro Beach.

            Mr. Ward indicated that he is not.

            Mayor Sussman moved, seconded by Commissioner Fink and approved unanimously the Mr. Ward be retained at the Interim Town Manager until the new Town Manager arrives on November 8^th , 2006.

9.3 Review of Town Attorney Candidates.

            Mayor Sussman indicated that we have a number of candidates and the Mayor reviewed the names of the Candidates and that there is a synopsis of the firms in your Agenda Packages.

            Vice Mayor Fink asked Mr. Cole if we were hiring his firm or hiring him.

            Mr. Cole indicated that the Town would be hiring his firm and that I would be representing the firm.

            Vice Mayor Fink asked Ms. Klahr the same question.

            Ms. Klahr responded that the Town would be hiring the firm and that she would be representing the firm.

            The Commission had a discussion as to whether to hire the Town Attorney today or to do that at the next Commission Meeting.  The Commission indicated that they would interview all the Town Attorney Candidates at the Special Meeting set for November 20, 2006 at 4:00 P.M.

            The only two items to be handled at that meeting will be the Town Attorney and the Water Superintendent candidates.

            The Commission had a lengthy discussing regarding the Charter Review process, including using the Town Attorney to handle the matter, utilizing a facilitator such as someone from a recognized University to assist in the process, including the fees associated with the process.  Any revisions to the Charter are voted on by the qualified electors of the Town of Hillsboro Beach.  Charter revisions do not go to the State Legislature.

9.4 Bocce Ball Court Bid Opening.  (This item was taken out of order)

            Mayor Sussman asked the Acting Town Clerk to identify how many bids were received and to  read the bids.

            Ms. Irene George stated that the Town had received three bids, and that they were advertised properly, and the bids were as follows:

                        The Fast Dry Corporation bid was $15,900.00 plus $1,000. for the performance and          payment bond plus the cost of permitting.

                        Accurate Tennis Courts, Inc bid was $24,930.00.

                        Welch Tennis Courts, Inc. bid was $28,884.00.

            Mayor Sussman reviewed the specifications with the Commission on the Fast Dry Corporation bid, and that it included the required work.

            Vice Mayor Fink moved, seconded by Commissioner Bennett and approved unanimously the bid award to The Fast Dry Corporation for the Bocce Ball Court, in the amount of $15,900.00 plus $1,000.00 for the performance and payment bond plus the cost of permitting.

            The Commission discussed the cost of the permitting and an unidentified individual responded to the Commission regarding the cost of the permit.

            Mr. Tony Quolo stated that he was part of the committee for the bocce ball court, and asked if they are the same people who built the last court and if there are any changes to the court design.

            Mayor Sussman indicated that they are the same people and that the design is the same, and later on we will add lighting, the tiki huts, walkway for access and water fountain.

            Commissioner Polin asked Mr. Quolo to participate in the design of the balance of the system and Mr. Quolo indicated that they would be glad to participate in that program.  The Commission and Mr. Quola then had a discussion regarding the use of wood decks or pavers and the conclusion was that everyone would like the pavers.

9.5 Rodney Main Compensation Request.

Mayor Sussman stated that the Commission previously voted to pay Mr. Main his vacation and sick time and Commissioner Dodge had some concerns.

Commissioner Dodge stated that he wanted to wait to write the check until we had the engineering report on the water plant.

Commissioner Bennett stated that he does not think it is fair to hold monies until we receive the report, especially his accrued vacation time.  In his letter to me, he asked for his salary and insurance be paid until the end of the year and one side of me indicates that he worked with the Town for 19 years and the other side of me indicates that we do have some issues out there, however on balance I would recommend that we pay his salary Mr. Main for 60 days, which is just shy of the end of the year and his insurance through the end of the year, plus his vacation.

Mayor Sussman moved seconded by Commissioner Dodge that Mr. Main be paid his current salary for 60 days from the date of termination and his health insurance be paid through the end of the calendar year, plus his accrued vacation/sick time and the cost of his trip that he has submitted for reimbursement.

Commissioner Polin asked if there were any legal issues and if can get the benefit of the report, especially in light of Mr. Main asking to be paid through the end of the year, that is something that I would take into consideration.  If the Commission wants to vote today, I would vote no, without that report.

Commissioner Bennett said that I would not disagree with that, however in my opinion, even if the report comes back and says there are 50 things wrong, in some way we enabled that, and there is no benefit to us to drag this on into January or February and it speaks well of us to bring this to a conclusion and close the chapter, and move on with our work and that is why I would vote yes on this matter.

Mr. Cole indicated that you are giving Mr. Main something that he is not entitled to, and you may want to require a release from Mr. Main as satisfaction for payment.

Mayor Sussman and Commissioner’s Dodge, Fink and Bennett voted in favor of the motion and Commissioner Polin voted against the motion.

9.6 David Denman Unemployment Claim.

No Action required.

10. Other Items.

      The Commission acknowledged the Alliance, which introduced themselves, none of which was audible.  An individual with the Alliance wanted the Commission to know that the Alliance wanted to work with the Town Commission, in such areas as the Charter, and that the residents bring stability to the Town.  The individual indicated that committee’s such as finance, audit, budget, charter would be helpful.  The Commission had a lengthy discussion regarding the concept of utilizing committee’s, including sunshine law issues, zoning issues and the need to insure that the Commission stays involved in the process, re-cycling issues, beach renourishment, beach lighting, etc..  The Alliance requested that the Commission place an agenda item on the next Agenda to be able to develop a relationship committee.  The Mayor suggested that the Alliance come up with a couple of people who could attend our next meeting and come to the meeting regarding the Investment Manager, which would be helpful.

      Commissioner Polin moved that we place on the next Agenda an item to discuss the idea of having either formal or informal committee’s of the Town.  The motion was not seconded, however the Commission agreed to place the item on the next Agenda.

      The Commission discussed the idea of putting a sign up the day before the meeting in front of Town Hall indicating that the date and time of the next Commission meeting.

11. Adjournment.

Meeting was adjourned at 2:30 P.M.

MINUTES APPROVED BY

TOWN COMMISSION ON

________________________                                    ATTESTED TO

                                                                                    ___________________

                                                                                    Ms. Irene George, Acting Town Clerk